We are looking for an apprentice administrative assistant to provide support to ensure the efficient operation of the office and to provide support with a variety of tasks related to organisation and communication.  This is a slightly unusual role as it comprises working for both a firm of accountants and a farrier, so a working knowledge of horses would be helpful although is not essential!

The role would include four days in the office from 9am to 5pm and one day a week at Bournemouth & Poole College.

You would be handling confidential and time sensitive material so discretion is essential together with the ability to communicate effectively on the telephone and by email.

Responsibilities would include but are not limited to:

·         Receiving, sorting and distributing the mail

·         Answering and passing on telephone calls

·         Organising and scheduling meetings and appointments

·         Updating social media accounts

·         Managing staff appointments

·         Maintaining client and contact lists

·         Preparing and sending letters and emails

·         Handling sensitive information in a confidential manner

·         Ordering office supplies

·         Making travel arrangements

·         Coordinating repairs to office equipment

·         Greeting and assisting visitors to the office

·         Photocopying and printing documents for colleagues

·         Scanning

·         Maintaining the filing system

·         Maintaining the archiving system

·         Coordinating office procedures

Requirements:

·         Knowledge of office management systems and procedures

·         Time management skills and the ability to multi-task and prioritise work

·         Excellent written and verbal communication skills

If you think you have the skills that we need, please get in touch on 01258 840306 or catherine@cba-services.co.uk